Frequently Asked Questions

What equipment does Big Screen Hire typically provide for an event?
  • 1 Big Screen Hire Inflatable Movie Screen
  • 1 Powerful Digital Projector
  • Power Source
  • FM transmitter (if required)
  • Audio mixer / PA system
  • Set-up and removal of all equipment
  • 1-4 Event Production Experts
What happens if it rains?

Big Screen Hire always recommends having a back up indoor venue for the event just in case it rains but understand that this is not always possible. You do have the option of cancelling the event but this will need to be communicated to Big Screen Hire by 10am of the day of the event which will ensure no fee is charged as long as the event is rescheduled to another date. After 10am on the day of the event the full cost will be charged.

What type of venues can Big Screen Hire setup in?

Big Screen Hire movie screens are very versatile and durable so options on set up can be very broad. Car parks, parks, beaches, on a barge or even a roof top are all possible for the Big Movie Screen as long as there is enough space for the screen, equipment, audience and the area is deemed safe and secure.

What should I consider when selecting an area for an Outdoor Movie Event?

Safety for your guests is always the first consideration as the last thing you need is anyone getting hurt. Look over the area and ensure you are not taking any unnecessary risks and remove any objects that could course injury. Is the area pleasant and or picturesque, great views can go a long way to drawing a crowd. Lighting is also a concern as you do not want big street lights near the screen which will interfere with the projection quality. As a rule of thumb allow approximately 90-100 meters in length and 30-50 meters in width. However, we can setup almost anywhere.

The venue should also be well maintained with short grass or clean of rubbish, sprinklers, gas and electrical lines. Big Screen Hire will need to secure the screen so please ensure 4ft takes can be driven into the ground. If this is not permitted then alternative methods need to be used, e.g. securing it to street posts or a building or water ballast is also an option.

Considering how close the event will be to residents is also a strong consideration along with amply parking for guests. For more information on this important topic contact Big Screen Hire.

How much rower will I need?

Standard 240 volts is all that is required but if power is not close by then generators will be used.

How long does setup take?

Typically Big Screen Hire likes to get to the venue about 3 hours before kick off but this can vary according to the type of event. Anything less than 2 hours can be difficult.

Do you only work with DVD?

This format is the easiest but Big Screen can also work with VHS. 35mm film is complicated and expensive but we are capable of delivering this format.

Can we charge admission fee?

Yes you can but this will effect the licensing of the film whereby the distributors will take 40-70% of the admission or ticket price up to a designated amount. These charges do vary according to audience size and the film selected

What is the cost of hiring Big Screen Hire for an Outdoor Cinema Event?

Cost can vary dramatically according to the package you select but typically the starting price is around $1,000 (not including film licensing) and can go higher than $6,000 for large events. Big Screen Hire tries to work within each client’s budget especially if you are trying to raise funds for a worthwhile cause. The general rule of thumb is the bigger the audience the larger the cost because the screen and quality of equipment will need to increase in size.

Do you work with charities?

Big Screen Hire loves to work with charitable organisations to promote the need or to raise funds. Our Event Experts would be more than happy to help work on your event and provide advice on how to maximise your efforts.

Do you work with schools?

An estimated 40% of current outdoor cinema events are put on by schools with the help of Big Screen Hire. These nights are fantastic for the kids, parents and the staff and are much easier to organise the fates and concerts. They are great for raising funds for equipment or educational tools or for just getting the school community together.

Do we need insurance?

The owner of the land will need to have insurance so you need to double check this early in your organising. Big Screen Hire does carry insurance on all areas we are liable for (mostly equipment and staff related) but we do recommend that you seek further advice on this area as it is important not to put your organisation at risk. Feel free to contact Big Screen Hire for more advice.

How powerful is the sound system?

This al depends on the package you have chosen to go with. Big Screen Hire have audio equipment which can be used for an audience of 20 up to 1000. Once you have determined your estimated audience size we can provide individual advice on the best equipment for your event.

Do we have to sign a contract?

Yes. This ensures that both parties have full understanding of their obligations and rights.

Can we advertise at our event?

Yes, in fact we encourage all event organisers to use the screen as much as possible with any promotion you would like to display. The Big Screen draw so much attention that the recall on advertising is fantastic. This also lends your event with the option of seeking sponsorship which can increase the amount you can raise in a night. Sponsors love the Big Screen when they see their brand or product displayed larger than they have ever seen before.

What are the benefits of hosting an Outdoor Movie event?

Outdoor movies with Big Screen Hire are a fantastic way to watch your favourite films under the stars whilst either fundraising for a worthwhile cause or impressing clients. They are a perfect way to bring the whole community together. The sheer difference of watching your favourite film in your local park is a great experience that will not only be appreciated but applauded. Such events are renowned for attracting strong media coverage and word of mouth promotion which is extremely helpful when trying to promote an event.

How much work is involved in planning an outdoor movie event?

Surprisingly an outdoor movie event does not take a great deal of panning as long as you are working with professionals like Big Screen Hire. Event organisers only need to worry about the location, marketing & promotion and selecting a movie almost everything else falls onto our shoulders. At the end of the day we need your event to be a success to ensure we have a good reputation in the market place so we will do everything we can to ensure things go right.

How do I decide on the right film for the night?

Try to think of your audience first as this will give you a good guide towards what is acceptable for the demographic attending. Secondly, look up “The International Movie Database” www.imdb.com.au which has a huge amount of movie suggestions and advice. Lastly, call Big Screen Hire and ask our Event Experts for advice, suggestions and availability of your chosen film.

What is the run order for the night?
  • Three hours before sunset: Big Screen Hire Arrive and set up.
  • One hour before sunset: All systems are checked and screen set up.
  • 10 minutes before sunset: Announcements and host greeting.
  • Sunset: Movie begins.
  • Completion of movie: Screen is deflated, area is completely cleaned
  • Debris and all equipment are removed.
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